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EIC User Group & ePIC Joint Collaboration Meeting

→ US/Eastern
Auditorium, F113, L102, F324-325, F326-327 (Thomas Jefferson National Accelerator Facility)

Auditorium, F113, L102, F324-325, F326-327

Thomas Jefferson National Accelerator Facility

12000 Jefferson Ave, Newport News, VA 23606
Or Hen (MIT), Douglas Higinbotham (Operations Interface for Nuclear Physics), John Lajoie (lajoie@iastate.edu), Marco Radici (University of Pavia)
Description

The EIC User Group & ePIC Joint Collaboration Meeting will take place from July 14-18, 2025, at the Thomas Jefferson National Accelerator Facility. This meeting will bring together accelerator, experimental, and theoretical physicists to discuss recent advances in the Electron-Ion Collider (EIC) and the ePIC detector.

 We encourage you to complete your registration as soon as possible, as our cutoff is limited to 180 participants.

 On-sight registration will close on Tuesday, July 1, 2024.

https://www.jlab.org/conference/eicugepic/registration

SITE ACCESS REGISTRATION MUST BE COMPLETED 7 DAYS BEFORE ARRIVAL AT THE LAB

 If you require an official invitation letter for visa or travel purposes, please send an email to eic2025-collaboration@jlab.org with the following details:

  • Full Name

  • Address Line 1

  • City, Country, ZIP Code

  • Visit dates

Upon receiving your details, we will promptly process your request and provide you with the necessary documentation.

2025 EICUG-ePIC Doug List PDF.pdf
EIC User Group
  • Mon, July 14
  • Tue, July 15
    • Exclusive/Diffractive Working Group I F113

      F113

      Thomas Jefferson National Accelerator Facility
      Conveners: Raphaël Dupré (IJCLab, Paris-Saclay U.), Stephen Kay (University of York), Zhoudunming Tu (BNL)
      • 17
        Introduction to workfest/parallel sessions (in person)
        Speakers: Raphaël Dupré (IJCLab, Paris-Saclay U.), Stephen Kay (University of York), Zhoudunming Tu (BNL)
      • 18
        DEMP (online)
        Speaker: Stephen Kay (University of York)
        SJDK_ePICUG_Jul25_NoBackup.pdf
      • 19
        Kaon structure function (online)
        Speakers: Archana Parameswaran (Catholic University of America), Gregory Woodward (University of Glasgow)
        meson pres shared (4).pdf
      • 9:30 AM
        Coffee
      • 20
        DVCS/DVMP (in-person)
        Speaker: Olaiya Olokunboyo (UNH)
        Olaiya_DVMP.pdf
      • 21
        Exclusive pi0 production (in-person)
        Speaker: Jihee Kim (Brookhaven National Laboratory)
        eicug_epic_joint_collaboration_mtg_edt_JKIM_20250715_v2.pdf
      • 22
        exclusive pi0 (theory, in-person)
        Speakers: Dr Saraswati Pandey (University of Virginia), simonetta liuti (university of virginia)
        EIC_UG_Meeting2025.pdf
      • 23
        GPD extraction (theory, in-person)
        Speaker: simonetta liuti (university of virginia)
        liuti_EICUG25.pptx
      • 24
        Discussion
        Speaker: Zhoudunming Tu (BNL)
      • 25
        DVCS (virtual update - not presented)
        Speaker: Oliver Jevons (University of Glasgow)
        DVCSep_Update_EICUG25.pptx
    • Jets/Heavy Flavor WG F224/225

      F224/225

      Thomas Jefferson National Accelerator Facility
      Conveners: Olga Evdokimov (UIC), Rongrong Ma (BNL)
    • Mechanical Integration I Auditorium

      Auditorium

      Thomas Jefferson National Accelerator Facility
      Conveners: Prakhar Garg (Yale University), Silvia Dalla Torre (INFN - Trieste)
    • Streaming Computing L102

      L102

      Thomas Jefferson National Accelerator Facility
      Conveners: Markus Diefenthaler (Jefferson Lab), Taku Gunji, Torre Wenaus (BNL)
    • 9:30 AM
      Coffee Break Auditorium, F113, L102, F324-325, F326-327

      Auditorium, F113, L102, F324-325, F326-327

      Thomas Jefferson National Accelerator Facility

      12000 Jefferson Ave, Newport News, VA 23606
    • PID CC WG: see the PIC CC WG agenda in the ePIC Indico: https://indico.bnl.gov/event/28825/ Auditorium

      Auditorium

      Thomas Jefferson National Accelerator Facility
      Conveners: Thomas Ullrich (Brookhaven National Laboratory), Umberto Tamponi
    • Lunch
    • EICUG Plenary Session Auditorium

      Auditorium

      Thomas Jefferson National Accelerator Facility
      • 50
        Summary of EIC Early Career Workshop
        Speaker: Henry Klest (Argonne National Laboratory)
        Early Career Report Klest.pdf
      • 51
        EIC Early Career & EIC User Group Award Ceremony
        Speakers: Dr Douglas Higinbotham (Jefferson Lab), Henry Klest (Argonne National Laboratory), Marco Radici (University of Pavia), Or Hen (MIT)
        Hen-EICUG_award.pdf
      • 52
        Talks of winners of EICUG Award for the three categories

        4 winners (2 ex-aequo for the category PhD students), 15 min. for each talk

        Speakers: Friederike Bock (Oak RIdge National Laboratory), Lorenzo Rossi (University of Pavia & INFN), Patrick Barry (Argonne National Lab), Patrick Barry
        Barry_EICUG25.pdf
        Lorenzo-Rossi-EIC2025.pdf
      • 53
        EIC Early Career Workshop Awardee Talks
        Speakers: Andrew Tamis, Lauren Kasper (Vanderbilt University (US)), Tristan Protzman (Lehigh University)
        Andrew-Tamis-ePIC_Early_Career_Shortened_Tamis.pdf
        LaurenKasper_EICUG_July25.pdf
        protzman_early_career_shortened_EEEMCAL.pdf
      • 3:30 PM
        Group Photo and Coffee break
      • 54
        Report from Elections&Nominating Committee
        Speaker: Nicola Rubini (University and INFN of Bologna)
      • 55
        Report from Theory WG
        Speakers: Alessandro Bacchetta (University of Pavia and INFN Pavia), Anna Stasto (Pennsylvania State University), Felix Ringer (ODU/JLab), Wim Cosyn (Florida International University)
      • 56
        Report from the MC4EIC WG
        Speakers: Frank Krauss (Durham University), Ilkka Helenius (University of Jyväskylä)
        IH-MC4EIC2025-report.pdf
      • 57
        Report from the AI4EIC WG
        Speakers: Cristiano Fanelli (William & Mary), Tanja Horn (Catholic University of America)
        2025.07.15_joint_ePIC_EICUG-3.pdf
      • 58
        Perspectives on 2nd Detector
        Speakers: Wenliang Li (William & Mary), Wenliang Li (College of William and Mary)
        2025_July_EICUG_Det2.pdf
      • 59
        Discussion: current status of the project, international perspectives (Latin America, India...)
        Speaker: Rolf Ent (JLab)
        EICUGM_071525_EIC_international.pptx
    • Reception Auditorium, F113, L102, F324-325, F326-327

      Auditorium, F113, L102, F324-325, F326-327

      Thomas Jefferson National Accelerator Facility

      12000 Jefferson Ave, Newport News, VA 23606
  • Wed, July 16
    • AC-LGAD TOF DSC I F113

      F113

      Thomas Jefferson National Accelerator Facility
      Conveners: Satoshi Yano (Hiroshima University), Zhangbu Xu (BNL)
    • Electronics and DAQ I: PICO-DAQ and RDO status, joint with Software Interface to Readout for Test Beams and Benches Auditorium

      Auditorium

      Thomas Jefferson National Accelerator Facility
      Conveners: David Abbott (Jefferson Lab), Derek Anderson (Thomas Jefferson National Accelerator Facility), Dmitry Kalinkin, Fernando Barbosa (JLab), Jeff Landgraf (Brookhaven National Laboratory), Martin Purschke (BNL)
    • 9:30 AM
      Coffee Break Auditorium, F113, L102, F324-325, F326-327

      Auditorium, F113, L102, F324-325, F326-327

      Thomas Jefferson National Accelerator Facility

      12000 Jefferson Ave, Newport News, VA 23606
    • EIC Outreach F224/225

      F224/225

      Thomas Jefferson National Accelerator Facility

      We will have an open discussion on the next outreach goals and how to start a masterclass for ePIC@EIC

      Conveners: Elke-Caroline Aschenauer Elke-Caroline (BNL), Marta Ruspa (Univ Piemonte Orientale & INFN Torino)
      EIC-ePIC-OutreachResources-v1.xlsx
    • Lunch
    • AC-LGAD TOF II F113

      F113

      Thomas Jefferson National Accelerator Facility
      Conveners: Satoshi Yano (Hiroshima University), Zhangbu Xu (BNL)
    • Combined Tracking and Physics Observables and Detector Performance Auditorium

      Auditorium

      Thomas Jefferson National Accelerator Facility
      Conveners: Barak Schmookler (UC Riverside), Ernst Sichtermann (Lawrence Berkeley Lab), Rachel Montgomery, Rosi Reed, Salvatore Fazio (University of Calabria & INFN Cosenza), Shujie Li (Lawrence Berkeley Lab)
      • 90
        Tracking information saved to output ROOT file
        Speaker: Barak Schmookler (University of Houston)
        tracking.md
      • 91
        Vertexing information saved to output ROOT files
        Speaker: Dongwi H Dongwi (Stony Brook University)
        dongwiJLABEICUGtrackingVertWG_2025.pdf
      • 92
        Overview of tracking/vertexing benchmarks
        Speaker: Barak Schmookler (University of Houston)
        benchmarks_071625.pdf
      • 93
        Discussion: Physics observables and tracking layout
        Speakers: Barak Schmookler (University of Houston), Ernst Sichtermann (Lawrence Berkeley Lab), Rachel Montgomery, Rosi Reed, Salvatore Fazio (University of Calabria & INFN Cosenza), Shujie Li (Lawrence Berkeley Lab), Zhoudunming Tu (BNL)
        DiffractivePhieA
        Physics_observables_071625.pdf
      • 94
        Study of track DCA distributions with DIS events
        Speaker: Rongrong Ma (BNL)
        20250716_PointRes.pdf
      • 95
        Discussion
    • 3:30 PM
      Coffee Break Auditorium, F113, L102, F324-325, F326-327

      Auditorium, F113, L102, F324-325, F326-327

      Thomas Jefferson National Accelerator Facility

      12000 Jefferson Ave, Newport News, VA 23606
    • Tracking Working Group Auditorium

      Auditorium

      Thomas Jefferson National Accelerator Facility
      Conveners: Barak Schmookler (UC Riverside), Ernst Sichtermann (Lawrence Berkeley Lab), Shujie Li (Lawrence Berkeley Lab)
      • 96
        Open Pull Requests
        Speakers: Barak Schmookler (University of Houston), Shujie Li (Lawrence Berkeley Lab)
      • 97
        Track projections
      • 98
        Tracking with backgrounds and noise
        Speaker: Shujie Li (Lawrence Berkeley Lab)
        Tracking background study updates_EICUG_072025.pdf
      • 99
        Benchmark developments
    • Physics Observables and Detector Performance L102

      L102

      Thomas Jefferson National Accelerator Facility
      Conveners: Rachel Montgomery, Rosi Reed, Salvatore Fazio (University of Calabria & INFN Cosenza)
    • Software Interface to Readout for Test Beams and Benches Hackathon F113

      F113

      Thomas Jefferson National Accelerator Facility
      Conveners: Derek Anderson (Thomas Jefferson National Accelerator Facility), Dmitry Kalinkin, Martin Purschke (BNL)
      HackathonWhiteboardNotes1.jpg
      HackathonWhiteboardNotes2.jpg
  • Thu, July 17
    • EB Meeting - see the Indico at https://indico.bnl.gov/event/28939/ F113

      F113

      Thomas Jefferson National Accelerator Facility
    • JLab Tour Auditorium

      Auditorium

      Thomas Jefferson National Accelerator Facility
    • ePIC Collaboration Council Meeting: See the ePIC Collaboration Indico at: https://indico.bnl.gov/event/28733/ Auditorium

      Auditorium

      Thomas Jefferson National Accelerator Facility

      See the ePIC Indico at: https://indico.bnl.gov/event/28733/

      This is a placeholder. The CC Meeting agenda is located in the ePIC Collaboration Indico at: https://indico.bnl.gov/event/28733/

      Conveners: Bernd Surrow (Temple University), Thomas Ullrich (Brookhaven National Laboratory)
    • Lunch
    • Electronics and DAQ II: DAQ Integration / ASIC status and plans Auditorium

      Auditorium

      Thomas Jefferson National Accelerator Facility
      Conveners: Fernando Barbosa (JLab), Jeff Landgraf (Brookhaven National Laboratory)
      EICUG & ePIC Joint Collaboration Meeting July 2025.pptx
      • 105
        DAQ Integration Issues: Timing requirements
        Speaker: Jeff Landgraf (Brookhaven National Laboratory)
        Timing.pptx
      • 106
        TOF requirements, T0 determination, Timing calibrations
        Speakers: Satoshi Yano (Hiroshima), Satoshi Yano (Hiroshima University)
        0717_BTOF_DAQ.pptx
      • 107
        Timing Discussion
      • 108
        Noise & Data Volumes (TBD)
        Speaker: Jeff Landgraf (Brookhaven National Laboratory)
        DataVolumes.pptx
      • 109
        Discussion
      • 3:30 PM
        Break
      • 110
        ASICs and Front End Boards
        Speaker: Fernando Barbosa (JLab)
        EICUG & ePIC Joint Collaboration Meeting July 2025.pptx
    • Exclusive and Diffractive WG II F113

      F113

      Thomas Jefferson National Accelerator Facility
      Conveners: Raphaël Dupré (IJCLab, Paris-Saclay U.), Stephen Kay (University of York), Zhoudunming Tu (BNL)
      • 111
        eHe3 with double tagging (in-person)
        Speaker: Win Lin (SBU/CFNS)
        epic collaboration meeting summer 2025.pdf
      • 112
        Diffractive phi in eA (in-person)
        Speaker: Maci Kesler (Kent State University)
        EICUGePIC_7_14_25.pdf
      • 113
        Deuteron tagging and FFs (online)
        Speaker: Alexander Jentsch (Brookhaven National Lab)
      • 114
        Quasi-coherent VM production in BeAGLE (on-line)
        Speaker: Mathias Labonte (University of California)
        VetoEfficiency_BeAGLE.pdf
      • 3:30 PM
        Coffee
      • 115
        Pseudo-analysis tutorial - an example (online)
        Speaker: Zhoudunming Tu (BNL)
        ePIC exclusive tutorial
      • 116
        Paper discussion and readiness checks
        Speakers: Raphaël Dupré (IJCLab, Paris-Saclay U.), Stephen Kay (University of York), Zhoudunming Tu (BNL)
        Slides
    • 3:30 PM
      Coffee Break Auditorium, F113, L102, F324-325, F326-327

      Auditorium, F113, L102, F324-325, F326-327

      Thomas Jefferson National Accelerator Facility

      12000 Jefferson Ave, Newport News, VA 23606
    • EICUG/ePIC Social Event Traditions Brewery

      Traditions Brewery
  • Fri, July 18
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