EIC User Group & ePIC Joint Collaboration Meeting

Jul 14, 2025, 8:00 AM → Jul 18, 2025, 5:00 PM US/Eastern

Auditorium, F113, L102, F324-325, F326-327 (Thomas Jefferson National Accelerator Facility)

Or Hen (MIT), Douglas Higinbotham (Operations Interface for Nuclear Physics), John Lajoie (lajoie@iastate.edu), Marco Radici (University of Pavia)

The EIC User Group & ePIC Joint Collaboration Meeting will take place from July 14-18, 2025, at the Thomas Jefferson National Accelerator Facility. This meeting will bring together accelerator, experimental, and theoretical physicists to discuss recent advances in the Electron-Ion Collider (EIC) and the ePIC detector.

 We encourage you to complete your registration as soon as possible, as our cutoff is limited to 180 participants.

 On-sight registration will close on Sunday, July 1, 2024.

https://www.jlab.org/conference/eicugepic/registration

SITE ACCESS REGISTRATION MUST BE COMPLETED 7 DAYS BEFORE ARRIVAL AT THE LAB

 If you require an official invitation letter for visa or travel purposes, please send an email to eic2025-collaboration@jlab.org with the following details:

• Full Name

• Address Line 1

• City, Country, ZIP Code

• Visit dates

Upon receiving your details, we will promptly process your request and provide you with the necessary documentation.

Mon, July 14

Registration and Check-In

Plenary Session 1

1 Welcome and Logistics

Speaker: Dr Douglas Higinbotham (Jefferson Lab)

2 EIC Users Group Status (15+5)

Speakers: Dr Douglas Higinbotham (Jefferson Lab), Or Hen (MIT)

3 ePIC Collaboration Status (25+5)

Speaker: John Lajoie (Oak Ridge National Laboratory)

4 EIC Project Status (25+5)

Speaker: James Yeck (BNL)

10:30 AM Coffee Break

5 EIC Project Detector Status (15+5)

Speakers: Elke-Caroline Aschenauer Elke-Caroline (BNL), Rolf Ent (JLab)

6 ePIC Software and Computing Status (15+5)

Speaker: Markus Diefenthaler (Jefferson Lab)

7 ePIC Physics Analysis Status (15+5)

Speakers: Rachel Montgomery, Rosi Reed, Salvatore Fazio (University of Calabria & INFN Cosenza)

Lunch

Plenary Session 2

8 Report from the DOE (20+5)

Speaker: Sharon Stephenson (DOE)

9 Report from NSF (20+5)

Speaker: Allena Opper (National Science Foundation)

10 EIC Machine Talk #1 (20+5)

11 EIC Machine Talk #2 (20+5)

12 EIC Machine Talk #3 (20+5)

13 EIC Machine Talk #4 (20+5)

4:00 PM Coffee Break

14 JLAB/ME->EIC Physics Talk #1 (25+5)

15 JLAB/ME->EIC Talk #2 OR HI->EIC Talk (25+5)

Tue, July 15

Exclusive/Diffractive Working Group I

Conveners: Raphaël Dupré (IJCLab, Paris-Saclay U.), Stephen Kay (University of York), Zhoudunming Tu (BNL)

Jets/Heavy Flavor WG

Conveners: Olga Evdokimov (UIC), Rongrong Ma (BNL)

Mechanical Integration I

Conveners: Prakhar Garg (Yale University), Silvia Dalla Torre (INFN - Trieste)

Streaming Working Group

Conveners: Markus Diefenthaler (Jefferson Lab), Taku Gunji, Torre Wenaus (BNL)

9:30 AM Coffee Break

PID CC WG

Conveners: Thomas Ullrich (Brookhaven National Laboratory), Umberto Tamponi

Lunch

EICUG Plenary Session

16 EICUG Award Ceremony

Speakers: Dr Douglas Higinbotham (Jefferson Lab), Marco Radici (University of Pavia), Or Hen (MIT)

17 Talks of winners of EICUG Award for the three categories

4 winners (2 ex-aequo for the category PhD students), 15 min. for each talk

18 Discussion: current status of the project, international perspectives (Latin America, India...)

Speakers: Dr Douglas Higinbotham (Jefferson Lab), Or Hen (MIT)

3:30 PM Coffee break

19 Report from Elections&Nominating Committee

Speaker: Nicola Rubini (University and INFN of Bologna)

20 Report from Theory WG

Speakers: Alessandro Bacchetta (University of Pavia and INFN Pavia), Anna Stasto (Pennsylvania State University), Felix Ringer (ODU/JLab), Wim Cosyn (Florida International University)

21 Report from the MC4EIC WG

Speakers: Frank Krauss (Durham University), Ilkka Helenius (University of Jyväskylä)

22 Report from the AI4EIC WG

Speakers: Cristiano Fanelli (William & Mary), Tanja Horn (Catholic University of America)

23 Report on the EPPSU

24 Perspectives on 2nd Detector

Wed, July 16

AC-LGAD TOF DSC I

Conveners: Satoshi Yano (Hiroshima), Zhangbu Xu (BNL)

Electronics and DAQ I

Conveners: Fernando Barbosa (JLab), Jeff Landgraf (Brookhaven National Laboratory)

9:30 AM Coffee Break

EIC Outreach

Conveners: Elke-Caroline Aschenauer Elke-Caroline (BNL), Marta Ruspa (Univ Piemonte Orientale & INFN Torino)

Lunch

AC-LGAD TOF II

Conveners: Satoshi Yano (Hiroshima), Zhangbu Xu (BNL)

Physics Observables and Detector Performance

Conveners: Rachel Montgomery, Rosi Reed, Salvatore Fazio (University of Calabria & INFN Cosenza)

Tracking Working Group

Conveners: Barak Schmookler (UC Riverside), Ernst Sichtermann (Lawrence Berkeley Lab), Shujie Li (Lawrence Berkeley Lab)

3:30 PM Coffee Break

Thu, July 17

JLab Tour

ePIC Collaboration Council Meeting

Conveners: Bernd Surrow (Temple University), Thomas Ullrich (Brookhaven National Laboratory)

25 Welcome (15+5)

Speakers: Bernd Surrow (Temple University), Thomas Ullrich (Brookhaven National Laboratory)

26 Updates from the Election Committee (15+5)

Speaker: Helen Caines (Yale University)

27 Overview and Plans for the Ad-Hoc Charter Update Committee (15+5)

Speaker: Thomas Ullrich (Brookhaven National Laboratory)

10:00 AM Coffee Break

28 Updates from the Conference & Talks Committee (10+5)

29 Updates from the Result Release committee (10+5)

30 Updates from the Publication Committee (10+5)

31 Updates from the Membership Committee (15+5)

32 Updates from the Code of Conduct Committee & Discussion (10+10)

33 AOB

Lunch

Data-Software Interface

Conveners: Derek Anderson, Dmitry Kalinkin, Martin Purschke (BNL)

Electronics and DAQ II

Conveners: Fernando Barbosa (JLab), Jeff Landgraf (Brookhaven National Laboratory)

Exclusive and Diffractive WG II

Conveners: Raphaël Dupré (IJCLab, Paris-Saclay U.), Stephen Kay (University of York), Zhoudunming Tu (BNL)

3:30 PM Coffee Break

EICUG/ePIC Social Event

Fri, July 18

ePIC Plenary Session: Priorities and Challenges for the ePIC Technical Design

10:30 AM Coffee Break