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: Using ZOOM Events for Scientific Conferences: the ICHEP2022 Experience

May 9, 2023, 5:00 PM
Marriott Ballroom I (Norfolk Waterside Marriott)

Marriott Ballroom I

Norfolk Waterside Marriott

235 East Main Street Norfolk, VA 23510
Oral Track 8 - Collaboration, Reinterpretation, Outreach and Education Track 8 - Collaboration, Reinterpretation, Outreach and Education


Rinaldi, Lorenzo


The organization of seminars and conferences was strongly influenced by the covid-19 pandemic.
In the early period of the pandemic, many events were canceled or held completely online, using video conferencing tools such as ZOOM or MS Teams. Later, thanks to large-scale vaccination and immunization, it was possible to organize again large events in the presence. Nevertheless, given some local restrictions to people temporarily affected by Covid-19, it was still necessary to provide online modalities for participants who could not participate in presence, having in fact hybrid events with both remote and in-person participation.
In this contribution we describe the experience with the ZOOM-Events platform, used for the ICHEP 2022 International Conference on High Energy Physics, held in Bologna in July 2022, with about 1100 participants in presence and 300 connected remotely. We describe in detail how the ZOOM Events platform was configured for the management of the numerous parallel sessions and the granting of access to participants and how we dealt with the problems that emerged in the organizational phases.

Consider for long presentation No

Primary authors

Rinaldi, Lorenzo Giacomelli , Roberto (INFN Bologna) Bellagamba, Lorenzo (INFN Bologna) Giacomelli, Paolo (INFN Bologna) Zani, Stefano (Italian Institute for Nuclear Physics - CNAF)

Presentation materials