Please visit Jefferson Lab Event Policies and Guidance before planning your next event:
May 8 – 12, 2023
Norfolk Waterside Marriott
US/Eastern timezone

Instructions to Speakers

Instructions to speakers

We encourage all speakers to take note of the following guidelines when preparing their slides and getting them to use before their presentations.

At the conference there will be a dedicated speaker support desk where presenters can ensure their material is uploaded and will be correctly displayed in the rooms.

Abstract guidelines

Selection of talks and posters will be made on the basis of submitted abstracts. Parallel talks and posters will be organized in twelve tracks, as indicated in the table below. The Program Committee will decide which contributions will become oral presentations, and which become posters. Exceptional contributions may be proposed for promotion to a plenary talk by the Program Committee.

  • The recommended length of your abstract is 150-250 words, but there is no hard limit.
  • Submitters of abstracts are required to select an appropriate track; optionally a second choice of track can be indicated; an abstract will be assigned by the reviewers to only one track.
  • Consider carefully the track to which you wish to submit your paper - submitting to the wrong track will slow down the process.
  • If you would like your abstract to be considered for promotion to a plenary talk, please indicate that.
  • If you have difficulty selecting a track from the list, please send an email to explaining the problem.

Submitters are also asked to make sure that their email addresses and those of the proposed presenters are their primary email addresses.

CHEP 2023 - Data and Metadata Organization, Management and Access - DOMA & MOMA

List of Tracks

Associated Keywords

Track 1 - Data and Metadata Organization, Management and AccessStorage management frameworks; data access protocols; object, metadata and event store systems; content delivery and caching; data analytics; FAIR data principles; non-event data; data classification; online and offline databases.
Track 2 - Online ComputingData acquisition; high-level triggers; streaming and trigger-less data acquisition; online data calibration; online reconstruction; real-time analysis; event building; configuration and access controls; detector control systems; real-time analytics and monitoring; trigger techniques and algorithms; hardware trigger algorithms.
Track 3 - Offline ComputingMC event generation; detector simulation; fast simulation; offline reconstruction; detector calibration; detector geometries; data quality systems; data preparation; physics performance.
Track 4 - Distributed ComputingGrid middleware; monitoring and accounting frameworks; security models and tools; distributed workload management; federated authentication and authorisation infrastructures; middleware databases; software distribution and containers; heterogeneous resource brokerage.
Track 5 - Sustainable and Collaborative Software EngineeringSoftware frameworks; collaborative software; sustainable software; software management, continuous integration; software building; testing and quality assurance; software distribution; programming techniques and tools; integration of external toolkits.
Track 6 - Physics Analysis ToolsAnalysis algorithms; object identification; object calibration; analysis workflows; lattice QCD; theory calculations; high performance analysis frameworks.
Track 7 - Facilities and VirtualizationCloud resources; HPC and supercomputers; deployment of virtual machines and container technologies; anything-as-a-service; private and commercial clouds; dynamic provisioning; networking; computing centre infrastructure; management and monitoring; analysis facilities
Track 8 - Collaboration, Reinterpretation, Outreach and EducationCollaborative tools; reinterpretation tools; analysis preservation and reuse; data preservation for collaboration; outreach activities; open data for outreach; training initiatives; event displays; open science cloud initiatives.
Track 9 - Artificial Intelligence and Machine LearningMachine learning algorithms; machine learning for online; machine learning for simulation and reconstruction; machine learning tools and techniques for analysis; machine learning for reinterpretation; massive scale machine learning; hyperparameter optimization.
Track 10 - Exascale ScienceAlgorithm scaling; exascale computing models; exabyte-scale datasets; exaflop computing power; generic algorithms; weak scaling.
Track 11 - Heterogeneous Computing and AcceleratorsCompute accelerators; concurrency in software frameworks; accelerator-as-a-service; FPGA programming;  software design and implementation for heterogeneous architectures; heterogeneous resource usage for online and offline.
Track 12 - Quantum ComputingQuantum computing for theory calculations; quantum computing for event generation, simulation and reconstruction; quantum computing for analysis; quantum computing applications.


Uploading materials

  • We will be using INDICO to run the meeting -- please make sure you have found your talk at: and that we have linked your correct (Jefferson Lab based) INDICO account to your presentation. This will allow you to upload your presentation materials (PDF or PPT) prior to the meeting. We will download the slides from there prior to your session and have them available on the presentation computer in the conference hall.
  • Please make your slides available on INDICO at least 48 hours before your talk. We will upload all materials to a room computer prior to the session. We plan to do this the evening prior to each session to avoid any INDICO or network outages that might slow down or completely stall the meeting.
  • There is a Speaker Ready Room near Registration that has computers and staff to support getting your talks uploaded from a USB stick if you have issues.
  • Please do not bring a memory stick to the presentation room just prior to your talk.

Oral presentations

  • All plenary session talks are 25 minutes + 5 minutes for questions. Chairs will keep time.
  • All parallel session talks are 12 minutes + 3 minutes for questions. Chairs will keep time.
  • Slides must be prepared for projection in 16:9 format (longer side along the horizontal direction).
  • Presentations will use the computers provided.
  • Speakers will be provided with a laser pointer/clicker, in addition to a keyboard + touchpad/mouse.
  • Expect to use a microphone as we are in a large hall and even the loudest speakers won't be heard at the back without one.
  • Audio is also enabled for presentations that need it.

Poster presentations

  • Posters are requested to be in A0 portrait format (841 mm W x 1189 mm H).
  • We suggest that your poster should include a small photo of the presenter in order to facilitate discussions outside of the designated poster sessions.
  • Each poster will be assigned a location in the Hampton Roads Ballroom V and IV. Locations will be marked with the contribution number, speaker, and poster session.
  • Posters will be on display the day before and during their scheduled poster session. Posters should be removed after their scheduled poster session or they will will be recycled.
    • Tuesday Poster Session should be prepared to bring their poster on Monday and find their assigned positions.
    • Thursday Poster Session may begin setting up their posters on Tuesday evening.
  • Poster presenters will be provided with velcro dots to attach their posters to the display boards.
  • If you wish to print your poster in Norfolk, you can use a vendor very close to the main hotel
    • Copy Connection 
      240 E Main St. Norfolk VA 23510 
    • A0 size prints will be $52.50 + tax
      • Lead time is a minimum of 2-3 days! We suggest contacting the company via email at least 1 week before you travel. Include the date you will need to pick up the poster, and provide a link (Google Drive, OneDrive, or similar) to a PDF version for printing (to avoid email size issues/limits). 

If you have any other questions, or can't access the INDICO account we've associated with your talk, please contact